Faith West Room Reservation Request Policies

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Room Reservation Policies

Reservation Request Form Policy: I understand that completion of the Room Reservation Request Form does NOT guarantee a reservation since all reservations are filled on a first-come-first-serve basis.

Reservation Communication Policy: I understand that I will be contacted within 1 business week after my request is processed, and I must submit my request at least 2 weeks before the date of the event. I understand that reservations will be confirmed by e-mail.

Reservation Time Request Policy: I understand that every reservation must include set up and tear down times. I understand that Faith does not schedule events after hours, or during holidays. See website or ask front desk for holiday hours.

Reservation Check-In Policy: I understand that I must check-in with the front desk at the start time of my event to be directed to tables and chairs for my room set-up.

Reservation Set-Up Policy: I understand that I am responsible for setting up all the tables and chairs for my event. I will check in at the front desk to be directed to tables and chairs for my room set-up. I understand that set-up needs to be included in my reservation time. 

Room Check-Out Policy: I understand that I must check-out with the front desk at the end of my event to have my room inspected for cleaning and damages.

Room Cleaning Policy: I understand that I am expected to clean my room(s) after use and that clean-up includes but is not limited to Policy: I understand that vacuuming, taking trash bags to dumpster, sweeping, mopping, wiping down countertops, and carrying out or throwing away leftovers. additional cleaning fees may apply if the room is not cleaned by the end of my reservation time. 

Room Damage Policy: I understand that if damage is done to any part of Faith property at my event, additional fees may be charged to my reservation.

Room Decorating Policy: I understand that I am not allowed to hang items from the ceiling or walls. I understand that no open flame is allowed in the facility. I understand that glitter is not permitted and if I do not honor this policy, I will be charged a $50 cleaning fee. I understand that for any balloon left behind I will be charged $10 each to remove. I will ask the front desk for a ladder if any balloons get loose in the building

Facility Drink, Substance & Activity Policy: I understand that 

  • The Faith Community Centers and the Northend Community Center are smoke-free and alcohol-free facilities. 
  • Red Kool-Aid and play dough are not permitted as they can damage the carpet.
  • In Faith’s effort to present a family friendly atmosphere, dancing, in general,  is not permitted. However, exceptions are made for traditional ethnic dances and non-sensual corporate dances (ie, square dancing etc.). Request for an exception should be submitted with the application which includes a detailed explanation of the type of dancing that is being proposed. Each request will be handled on a case-by-case basis. 
  • Inflatables are subject to coordinator’s approval. 
  • Animals are not allowed in the facilities, and that petting zoos or similar activities are not permitted for events.

Wedding Event Policy: I understand that because of the additional care weddings events require, the Faith Community Centers and the Northend Community Center are unable to accommodate community guests’ weddings and receptions.

Audio-Visual Policy: I understand that I need to submit a detailed description of my A/V needs to the reservation coordinator for approval. I understand that the facilities' equipment operates best with a USB drive, and anything outside of this will require extra care and potential extra cost.

Audio-Visual Technician Policy: I understand that sound technicians are not always available for events, and my request for a technician's time is dependent upon our limited staff's availability.

Reservation Cancellation Policy: I understand that if my event needs to be canceled, I must do so within 72 hours of my event or else I will not be eligible for a refund. I further understand that if my event is scheduled within 72 hours of its actual time, my payment is non-refundable.

Payment Policy: I understand that payment for my event is due within 2 business days of my reservation confirmation, which I will receive via email.

Purpose Statement and Restricted Usage Policy

This Purpose Statement and Restricted Usage Policy for All Facilities of Faith Church and All Related Entities and Ministries pertains to Faith Church of Lafayette, Inc., and all entities, facilities, and ministries relating thereto, including, but not necessarily limited to, Faith Church of Lafayette, Inc; Faith Bible Seminary, Inc; Faith Biblical Counseling Ministries, LLC; Faith Christian School, Inc; Faith Community Development Corporation; Faith Community Ministries, LLC; Faith Global Missions, LLC; Faith Legacy Foundation, Inc; Faith Legacy Properties, Inc; Faith Properties, Inc; Faith West Properties, Inc; Faith Christian Fellowship, LLC; Vision of Hope Ministries, Inc; Car Works of Lafayette, Inc; Northend Community Center ; Northend Properties, Inc, and such others entities, facilities and ministries as may be hereafter created, purchased, received or constructed. Where “Faith Church” or “the church” is used in this document, it shall refer to said Faith Church and all of its related ministries and entities.

All of Faith Church’s facilities were provided through God’s benevolence and by the sacrificial generosity of church members. The church desires that its facilities be used for the fellowship of the Body of Christ and to bring God glory. We make our facilities available to persons as a witness to our faith, in a spirit of Christian charity, and as a means of demonstrating the Gospel of Jesus Christ in practice.

Facility use will not be permitted to persons or groups advancing or advocating practices that conflict with the church’s faith or moral teachings, which are summarized in, among other places, the church’s constitution and bylaws. Nor may church facilities be used for activities that contradict, or are deemed inconsistent with the church’s practice. The Senior Pastor, or his official designee, is the final decision-maker concerning use of church facilities.

This restricted facility use policy is necessary for two important reasons. First, the church may not in good conscience materially cooperate in activities or beliefs that are contrary to its faith and practice. Allowing its facilities to be used for purposes that contradict the church’s beliefs would be material cooperation with that activity and would be a grave violation of the church’s faith and religious practice. (2 Cor. 6:14; 1 Thess. 5:22).

Second, it is very important that the church present a consistent message to the community and that the church staff and members conscientiously maintain that message as part of their witness to the Gospel of Jesus Christ. Allowing facilities to be used by groups or persons whose use of the facility will express beliefs or engage in practices contrary to the church’s faith could have a severe and negative impact on the message that the church strives to promote. It could also cause confusion and scandal to church members and the community because they may reasonably perceive, by allowing use of our facilities, the church agrees with the beliefs or practices of the persons or groups using its facilities.

Therefore, in no event shall persons or groups whose event is seeking to advocate beliefs or engage in practices that contradict the church’s faith use any church facility. Nor may church facilities be used in any way that contradicts the church’s faith without written permission to do so from the Senior Pastor or his designee. This policy applies to all church facilities, regardless of whether the facilities are connected to the church’s sanctuary, because the church sees all of its property as holy and set apart to worship God. (Col. 3:17).

Terms of Facility Use Policy

The following Terms of Use are in effect for all facility reservations at any of the Faith Ministry locations:

  1. PERMISSION. Facilities may be used only at the time and for the event (including matters incidental to the event) described in the accompanying Room Reservation Form.
  2. NO PUBLIC ACCOMMODATION. Permission to use facilities does not imply, and shall not be represented as implying, the approval by the Community Center to the views expressed or implied in or incidental to the event. However, it is the intention of the Community Center, neither to create a place of Public Accommodation by permitting some uses which they may not endorse, nor to waive or limit thereby its ability to deny use for any event that in the Community Center’s sole judgment will conflict intolerably with the Church’s purposes and convictions.
  3. TERMINATION. The Community Center may terminate this agreement at any time upon oral or written notice to the Point of Contact identified in the accompanying Room Reservation Form (“User”) if in the Community Center’s sole judgment the Property becomes unsuitable for the purpose stated in the Room Reservation Form or if in Community Center’s sole judgment the occupation and use of the Property by the User will conflict intolerably with Church’s purposes and convictions.
  4. PROPERTY AND CENTER RULES. The User may not bring upon or allow to be brought upon the Property any alcoholic beverages or illicit drugs, or any dangerous, flammable, or explosive item. Smoking is not permitted on the Community Center property. The User may not affix anything to the property unless it can be removed without leaving a residue or otherwise damaging the property. Any damages to Community Center property caused by the User or the User’s guests, invitees, or licensees must be reimbursed to the Community Center by the User. Invitees or licensees may not be disorderly or commit any nuisance on the Property and act in any way that interferes with the exercise by other Users of the Community Center.
  5. SURRENDER OF PROPERTY. On the ending time and date in the Room Reservation Form, the User shall peaceably surrender the Property in as good condition as the Property was at the time of the User’s entry on the Property. The User shall remove all things placed by User or the employees, agents, guests, invitees, or licensees of the User on the Property, and if the User shall fail to do so, the Community Center shall have the right to remove the same at the User’s expense, or to treat such item as abandoned and to retain it as the Community Center’s property.
  6. INDEMNIFICATION AND RELEASE. In consideration of being permitted the use of the property which is owned by Faith Properties Inc., the User, for User and User’s legal representatives, successors, and assigns, hereby releases, waives and discharges the Community Center, its officers, agents and employees, and each of them (“Community Center and Representatives”) from all liability to User and User’s directors, members, trustees, representatives, sureties, its affiliate companies, legal representatives, successors, and assigns (“User and Associates”), for any and all loss or damage, and any claim or damages resulting therefrom, on account of injury to persons or property arising out of possession or use of the Property, whether or not caused by the negligence of the Community Center and Representatives. The User and the User’s officers, agents, employees, invitees and other privies shall use the premises at their own risk. Regardless of any negligence of Community Center and representatives, the User shall defend, indemnify and hold Community Center and Representatives harmless from any and all liability for all damages, costs, losses, and expenses resulting from, arising out of, or in any way connected with Use of the premises. The Community Center and its representatives shall not be liable to the User if for any reason the User’s occupation or use of the Property shall be hindered or disturbed. The User agrees that the User has inspected the Property and is not relying upon any representations of the Community Center and Representatives or any of them as to the condition or state of repair of the property or its suitability for any particular purpose. This release, waiver and indemnification is intended to be as broad and inclusive as permitted by the laws of the State of Indiana, and if any portion thereof is held invalid, the balance shall, notwithstanding, continue in full legal force and effect.
  7. INSURANCE. At the Community Center’s discretion, User may be required to provide proof of liability insurance coverage, with as much as a $1,000,000 liability limit by a certificate of insurance with Community Center and the property owner as additional insured.
Approved Users and Priority of Use Policy

The pastor or official designee must approve all uses of church facilities. Church facilities and equipment will be made available to groups meeting the following qualifications:

  1. The activity of the group or person that is requesting facility space must be consistent with the church’s faith and practice.
  2. The group or person seeking facility use must submit a completed and signed “Room Reservation Request” form.
  3. The group or person seeking facility use must be willing to take responsibility for the facilities and equipment used and must agree to abide by the church’s rules of conduct for facility use, as stated below and as described in any additional instructions given by staff.

I affirm that:

  1. I understand that the church is not required to allow its facilities to be used by persons or groups.
  2. To the best of my knowledge, the purpose for which I am requesting use of church facilities will not contradict the church’s faith and practice, and I commit to promptly disclose any potential conflict of which I am aware or become aware to the Senior Pastor or his designee.
  3. I understand that my use of these facilities is subject to the pastor’s approval, which is conditioned in part on my agreement to the requirements in this document which I have read and understand.
  4. The church believes disputes are to be worked out between parties without recourse to the courts. See, generally, Matthew Chapter 18 and 1 Corinthians Chapter 6. Accordingly, users of the facility agree to attempt resolution of any disputes through Christian mediation which will be organized by the Senior Pastor.
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